Document Management Specialists
The occupation Document Management Specialists covers people who implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents. O*NET rates it as considerable preparation, which usually means a bachelor’s degree plus a period of work experience. It leans on reading comprehension, writing, and critical thinking. Expect to assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content. The strongest interest signal is Conventional (6.7 of 7), then Investigative (3.9) and Enterprising, which gives it the code CIE. It tends to suit people who want orderly work with data, records and clear procedures, and it offers little for anyone seeking hands-on work with tools, machines or the physical world.
What they do
Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.
Main tasks
- Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
- Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
- Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
- Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
- Develop, document, or maintain standards, best practices, or system usage procedures.
- Assist in the assessment, acquisition, or deployment of new electronic document management systems.
Skills
- Reading Comprehension
- Writing
- Critical Thinking
- Active Listening
- Systems Analysis
- Monitoring
Who this career fits
May suit you if
- You like clear rules and getting the details right.
- You enjoy working out why something happens, not just what happened.
- You are ready to spend around four years on a degree, then build experience.
- You are comfortable relying on reading comprehension and writing.
May not suit you if
- You get restless with routine, records and exact procedures.
- You want to work with your hands for most of the day. Realistic rates 1.8 out of 7 here.
- You want to avoid a four-year degree or its equivalent.
Interest profile
O*NET rates each occupation from 1 to 7 on six interest types. The code CIE takes the three highest, and Conventional comes first here.
Preparation
Considerable preparation. Most jobs here ask for a bachelor’s degree, and employers usually expect a few years of related experience as well.
Most-reported requirement in the O*NET survey: Bachelor's Degree. This reflects what workers reported most often and is not a legal minimum. Licensing rules can differ by state or industry, so confirm what applies where you plan to work.
Also called
- Business Records Manager
- Certified Document Imaging Architect
- Document Control Manager
- Document Management Consultant
- ECM Consultant (Enterprise Content Management Consultant)
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This page includes information from the O*NET 31.0 Database by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license. O*NET® is a trademark of USDOL/ETA.